Lockbox & Remittance Processing Solutions

The best way to optimize your remittance processing and future-proof your lockbox operations is to ensure you are using a modern, intelligent high-volume scanner that can maximize data extraction while expanding your services to increase revenue. Right now, most legacy retail lockbox systems are only built to capture coupon or check sized documents. With an industrial scanner designed for lockbox, like the ibml Fusion, you can save time and labor by seamlessly processing checks and full-sized documents together in retail and wholesale lockbox, capturing check and remittance data in a single accelerated workflow. To get even more value and speed, you can further optimize your processes with our software, ibml Capture Suite or ibml Cloud Capture, to rapidly extract critical data from unstructured documents like invoices, receipts, and other structured or unstructured documents as part of your accounts receivables offering. Over and above your remittance processing needs you can also use the same ibml Fusion infrastructure in your mailroom to process documents for other processes like loan processing, customer onboarding, accounts payable, digital mailroom, and more.

For enterprise processes that involve the capture of a million or more documents monthly or the capture of thousands of documents in a short time frame, a high-speed scanner typically delivers the business a significant ROI by cutting down on the amount of time and number of employees needed to efficiently capture all the documents. Additionally, the business experiences other beneficial downstream effects such as faster turnaround times, improved decision making, improved vendor and customer relationships, and better quality archival and audit records for their document management systems.

Ultimately, the most important aspect of a commercial high-speed scanner or high-volume document scanner is its reliability. How trusted is the brand in the space? How is their customer service if something goes wrong? No matter how fast your scanner may be upon purchase, if it stops working during operation, the amount of time saved from high speed is negligible. After finding a brand you can trust, the next most important feature to look for is embedded intelligence. A modern scanner with embedded intelligence during document capture will save you significant time on the backend by instantly capturing usable data from your documents that can harnessed immediately for actionable decision-making in downstream business processes.

The amount of ROI you can expect will be dependent on the individual business needs but some of the common ways our customers have saved costs include:

• Reduced labor costs by consolidating operations from multiple desktop or other competitive high-volume scanners to a smaller number of ibml Fusion scanners
• Greater ROI and fewer maintenance costs by consolidating multiple devices like check reader-sorters, competitive high-volume scanners or other desktop scanners to streamline operations
• Faster turnarounds and reduced cost of post-scan operations by adding intelligence to the document capture process
• Reduced pre-scan operational cost via simpler document prep through left-justified feeding
• Minimized costs associated with separator sheets, taking advantage of envelopes as transaction separators

ibml Cloud Capture is now architected with Microsoft Secure Open AI technology to take advantage of large language models (LLM). The LLM models-based document capture have revolutionized document understanding and extraction. What used to take days and months to setup a capture process is now setup in minutes and hours, enabling our customers to see immediate ROI.

ibml’s Document Processing (IDP) solutions can handle input from multiple sources including email, fax, web forms, web portals, etc., besides just paper-based scanned documents in various file formats.

ibml Cloud Capture (iCC) is a software-as-a-service (SAAS) offering and is priced based on document volumes processed. Built upon the most modern cloud-native technology, ICC can be scaled up or down as needed and you can start with a small project to experience the benefits of AI-based iCC with no capex investment required.

For light home or office use of only a few documents daily, a desktop scanner should suffice. However, if you need a reliable workhouse scanner that can be trusted to process thousands of documents daily or more, an industrial scanner is a better fit because of the robustness and speed that the machine delivers. The switch to an industrial scanner prevents downtime and also saves the business significant money and manpower in processing information. In many cases, switching to a scanner with intelligence and improved document recognition will also save a significant amount of time in uploading the data into your document management, content management systems or other line of business systems such as loan origination systems, remittance processing systems, CRM’s or ERP’s by making the data immediately available for use.

The ibml Fusion HD comes standard with all the same speed and benefits of the original ibml Fusion, but with a new 600DPI Optical Resolution Camera added for improved document recognition and long-term archival standards. The ibml Fusion HD offers the industry’s fastest throughput at 600DPI and a speed of 122 pages per minute, which enables fast digitization at scale for all applications. It also features high quality lossless PNG output and ICC Color profile matching for demanding imaging applications and stringent quality standards. Finally, the ibml Fusion HD offers image verification module to meet industry’s highest imaging standards like FADGI 3 star ensuring better document recognition and archival quality.

Every ibml Fusion is customized to individual customers business requirements, which will alter the final cost. Depending on the model, the number of pockets desired for intermixed document sorting, and the intelligence built-in, the ibml Fusion or ibml Fusion HD models range between $142k-$500k+.

It’s important to note that for businesses looking to lower their CAPEX expenditures, ibml also offers an attractive subscription program called ibml-as-a-service that allows these enterprises to benefit from the speed and intelligence of an ibml Fusion scanner at an affordable monthly fee.

ibml Fusion scanners are customized to individual needs to ensure that our solution meets all of your exact business needs while achieving better results and improved operation and productivity. Therefore, we recommend consulting our experts to design a solution that meets your needs.

ibml offers a managed service program known as ibml-as-a-service that allows enterprises to benefit from the incredible ROI of an ibml Fusion scanner in their operations, without the high upfront CAPEX cost. Instead, you pay an affordable monthly fee for a set term length of your choosing, with the option to extend or renew at any time.