Process Documents Faster. Improve Patient Care. Increase Profits.

Healthcare Document Management Solutions

ibml intelligent capture solutions enable healthcare providers to automate the processing of information to enhance patient care and administrative outcomes. With ibml solutions, usable information is available faster than ever to clinicians and finance staff.

Our solutions support a wide range of applications for healthcare organizations and the business process outsourcers (BPO) who serve them, including medical records management, coding, payer adjudication, remittance processing, explanation of benefits (EOB) processing, and Check 21. ibml solutions capture any paper or electronic health, finance, or patient document, including admission forms, insurance cards, health records, clinical notes, lab reports, checks, EOB documents, insurance claims, denial/appeal letters, advanced directives, and reports.

Challenges Facing Healthcare Providers

Slow Access to Critical Information

Paper-based processes delay access to patient records, impacting care decisions and billing cycles.

Rising Administrative Costs

Manual document handling and data entry consume significant resources and increase operational expenses.

Complex Compliance Requirements

HIPAA regulations and data security standards require robust audit trails and access controls, which paper systems often struggle to provide.

Fragmented Information Systems

Disconnected systems make it difficult to integrate patient and financial data across departments.

Extended Revenue Cycles

Delays in processing EOBs, claims, and remittances slow cash flow and increase days sales outstanding.

How ibml Solutions Transform Healthcare Operations

Enhance Patient Care

Providers can make better-informed decisions thanks to fast digital access to records. ibml’s reduced document preparation, in-line capture, document sorting, and seamless exports ensure clinical information reaches the right hands quickly.

Accelerate Days Sales Outstanding

The faster cycle times provided by ibml’s scanners and capture software make service and financial information available more quickly, greatly reducing the time to bill payers and adjudicate denials.

Speed Information Availability

Secure and seamless integration with downstream health information systems helps ensure that meaningful information is available when administrative and clinical staff needs it.

Reduce Administrative Expenses

Significantly reduce operational costs through automated out-sorting of separator sheets, capture and validation of data from EOBs and other documents, and digital information storage.

Streamline Security and Regulatory Compliance

Mitigate the risks of data theft and HIPAA compliance violations through role-based access to documents and system functions, complete audit trails, reporting of all activity, and data encryption.

Why Choose ibml for Healthcare Document Management

Proven Healthcare Expertise

ibml has extensive experience working with healthcare providers, BPOs, and health information systems, understanding the unique challenges and compliance requirements of the industry.

End-to-End Automation

From initial capture to downstream system integration, ibml automates the entire document processing workflow, eliminating manual touchpoints and reducing errors.

Flexible Document Handling

Process any document type—paper, fax, email, web forms, mobile images—all within a single platform designed to handle the complexity of healthcare information.

Built-In Compliance

HIPAA-compliant features are built into every solution, including encryption, audit trails, role-based access controls, and comprehensive activity logging.

Scalable Technology

Whether you’re a small practice or a large health system, ibml solutions scale to meet your volume needs without sacrificing speed or accuracy.

ibml-as-a-Service (iaaS)

Harness the Latest Technology Without the Upfront Costs

Gain an unbeatable technological advantage while freeing up your cash flows. With ibml-as-a-service, you can utilize ibml’s cutting-edge capture technology on a pay-as-you-go basis by opting for fixed quarterly payments.

With greater flexibility and freedom, you’ll be able to avoid high CAPEX costs, preserve cash for other core growth initiatives, and customize, scale, and bundle your technology subscription to fit individual needs. Plus, your investment is 100% tax deductible and eligible for upgrades or new features at any time.

Frequently Asked Questions

What types of healthcare documents can ibml solutions process?
ibml solutions process virtually any healthcare document format, including admission forms, insurance cards, health records, clinical notes, lab reports, checks, EOB documents, insurance claims, denial and appeal letters, advanced directives, and reports. The system handles both paper and electronic documents, including faxes, emails, web forms, and mobile images.
How does ibml ensure HIPAA compliance?
ibml solutions include comprehensive HIPAA-compliant features such as role-based access controls, complete audit trails, activity logging, data encryption, and secure integration with downstream systems. These built-in security measures help mitigate the risks of data theft and compliance violations.
Can ibml integrate with our existing health information systems?
Yes. ibml solutions are designed for secure and seamless integration with electronic health records (EHR), practice management systems, billing platforms, and other downstream health information systems. This ensures captured data flows directly into your existing workflows without manual intervention.
What volume of documents can ibml solutions handle?
ibml offers scalable solutions to match your processing needs. Our ImageTrac DS 1155 processes up to 155 pages per minute (approximately 9,300 pages per hour), while the ImageTrac DS 1210 handles up to 210 pages per minute (approximately 12,600 pages per hour). Both systems are designed for high-volume healthcare environments, efficiently managing patient records, claims, EOBs, and administrative documents with consistent speed and accuracy.
What is the difference between purchasing equipment and using ibml-as-a-Service?
ibml-as-a-Service (iaaS) allows you to access ibml’s technology through fixed quarterly payments rather than a large upfront capital investment. This preserves cash flow, provides 100% tax deductibility, and includes eligibility for upgrades and new features. Traditional purchase models require higher CAPEX but may be preferred by organizations with specific budget structures.

Transform Your Healthcare Operations Today

ibml intelligent capture solutions provide the speed, accuracy, and compliance healthcare providers need to deliver exceptional patient care while optimizing revenue cycles. Our proven technology helps you reduce costs, accelerate information availability, and meet the most stringent regulatory requirements.