How to Pick the Right Document Management Tools

If your office is going paperless, then you’ll need document management tools to keep track of everything. But with so many options on the market, it can be daunting to separate subpar technology from robust, reliable solutions, and pick out the best document management software. 

3 Things to Look for When Choosing Your Document Management Tools

It’s important to remember that no two document management platforms are the same. Some might offer basic automation services, while others are large-scale solutions meant for huge enterprises. 

Not sure where to begin in your search? As a starting point, keep in mind three key features you want from technology:

  1. Usability - The best document management software solutions are simple and easy to use. If the software you’re using is complex, then you might just be setting yourself up for more frustration in the future. Instead, make sure you’re selecting user-friendly tools that have an accessible interface and simple features. Additionally, you’ll want to ensure that your software can sync across different devices and platforms for simple onboarding. This ensures minimal roll-out issues for employees, and reduces the amount of time you spend on training and implementation. 
  2. Customer Support - Even if your document management tools are easy to use, you’ll still need reliable strong customer support. Look for services that offer live help, where you’ll be able to walk through problems and obstacles with customer support representatives. It also helps to pick a service that offers documentation and detailed instructions on how to onboard and train your staff. Additionally, you can pay most companies an extra fee to have them set up your account and train your staff. It’s worth the cost to have your entire company on the same page, and reduce friction in the long run. 
  3. Cost - There’s no doubt that price is a key factor when it comes to choosing the right document management tools. If you want to ensure you’re getting the most bang for your buck, make sure you list out your organization’s needs to get a solid estimate of how much you need to spend. Cost factors can depend on company size, add-on services or how much cloud storage you require. You’ll also want to think about whether you’re going to need other additional services to support document management. 

For Simple and Streamlined Document Management Tools, Choose ibml

At ibml, we know how important it is to have document management software that you can rely on.  By providing simple and streamlined solutions, we’ll help you reduce operational costs while digitizing content fast. Our automation technology:

  • Provides document scanning software for high volume capture
  • Frees up valuable time and monetary resources
  • Digitizes virtually any document
  • Ensures compliance and control

Ready to get started with robust document management software? Contact us today.