3 Signs You Need Automated Document Scanning Software

Automated document scanning is a must-have tool for companies with high volumes of incoming data. Unlike manual processing, document capture technology simplifies scanning and classification, resulting in stronger data management and organization.

In today’s competitive business landscape, a weak data management strategy just won’t cut it. You need document capture software that enables you to stay on top of data upkeep, improving backend efficiency and streamlining data processing strategies.

Signs It’s Time to Invest in Document Scanning Software

If your organization has relied on manual data processing in the past, it can be difficult to make the switch to an automated solution. But the risks of paper-based document management are weighing your company down, creating a host of backend problems. To resolve these issues, you’ll need automated document scanning software.

Additional signs that it’s time to say goodbye to antiquated data management methods include: 

  1. You can’t access information when you need it. Paper-based data processing means paper-based storage. Unorganized filing cabinets and overstuffed folders make it nearly impossible to locate the information you need in a timely manner. Automated document scanning improves information search by digitally storing data on a secure server. When you need to call up information, it’s presented to you in a matter of minutes. 
  2. Security and data compliance are top-of-mind concerns. Strict data compliance and security standards are present in every industry. Most federal mandates are meant to safeguard customer and corporate data – a difficult task when you process information manually. Document capture technology protects data via encryption, storing information in a secure location that can only be accessed by authorized employees and IT managers. 
  3. Employees are spending too much time processing documents. Manually processing thousands of documents each month eats up valuable time and resources. Plus, the chance of keying and information errors only increases when employees enter data by hand. Document scanners use a pattern-based approach to process and classify incoming data, eliminating exceptions and error-prone human intervention. 

Automated Document Scanning Made Simple   

For years, ibml has been dedicated to creating a way for companies to better manage high volumes of incoming information. Our automated document scanning software is a game-changer for organizations that have consistently relied on manual data entry.

When you choose ibml, you’re choosing powerful technology that scans, classifies and extracts data from a variety of documents. Our solutions easily integrate with legacy technology, automating multichannel inputs and standardizing scanning operations across your enterprise.

It’s time to get on board with automated document scanning. To get started, consult an information capture expert today.